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Typist

Vacancy No: 
297160
Start date: 
Friday, 23 October 2009
End Date: 
06/11/2009
Location: 
Bay of Plenty
Occupation: 
Other
Remuneration: 
$37,186 to $50,313 (Band B)
Email Applications to: 
tracy.robinson@police.govt.nz
Physical Address: 
Bay of Plenty HR
Text: 

The NZ Police, Taupo Area, are looking for a positive and enthusiastic person who responds well to a challenging environment.

 

A vacancy exists for a Typist to contribute with operational and administrative typing support at the Taupo Police Station. 

 

The successful applicant will be required to undertake all copy, dictaphone and word processing requirements in a timely and professional manner, with excellent interpersonal skills.  This person will be able to work unsupervised as well as being a valuable contributor to our committed team.

 

All applicants must provide a two page covering letter addressing the 'competencies' & 'technical skills' as outlined in the position description under the heading 'position requirements' (and detailed below), a completed application form and CV.

 

Please ensure you refer to the above link 'Application Resources' to access the Pol 675 application form and additional information relevant to your application.

 

Competencies

 

  • Building Partnerships
  • Challenging for Continuous Improvement
  • Exercising Judgement

 

Technical Skills

 

·         Demonstrates an in-depth knowledge of Microsoft Office suite and other computer applications.

·         Demonstrates a broad range of customer service skills.

·         Demonstrates a high standard of keyboard skills

 

Short listed applicants will be required to undergo a practical typing/data entry exercise at the time of interview and a full reference and security clearance prior to any offer of employment being made.

 

Any queries in relation to your application or the position can be referred to Heather Duncan at Taupo Police Station on 07 377-9337.

 

Applications close at 4.00pm on Friday 6 November 2009 at Bay of Plenty Police Headquarters, 1215 Hinemoa Street or PO Box 741, Rotorua.

 

Late applications will not be considered.

Position Description: 

 

Typist

Vacancy: 297160 Location: Taupo


VACANCY DETAILS
Location of Vacancy: Taupo Vacancy No: 297160
Title: Typist
Additional Information: ( pending ) District HR: Bay of Plenty
Position applies to: Nonsworn Location of Vacancy: Taupo
Remuneration Range: Band B Reports to:   Supervising Typist
Panel Members: S/ Sgt A Jeurissen (Chair)
Mrs Mary Smallman
Mrs Heather Duncan 		Direct Reports:   None
 
Closing Date: 06/11/2009


OTHER REQUIREMENTS


PURPOSE
Provides shorthand and typing services to area staff, which includes General Duties Branch, Criminal Investigation Branch and other areas as required.


KEY ACCOUNTABILITIES
1. Service Delivery
  • Prioritising work to ensure that urgent correspondence is attended to.
  • Actions incoming copy, dictaphone and word-processing requirements ensuring the prompt completion and delivery of the same.
  • Records minutes of meetings/briefings and takes dictation.
  • Provides full reception services when required to relieve.
  • Presents written material, including reports and correspondence as required.
  • Sends and receives faxes, photocopies and dispatches documents as required.
  • Provides support to General Duties Branch, Criminal Investigation Branch and other areas, which includes work overflow from other typist positions.
  • Provides coordination and administrative support for the team as required.
  • Transcribing of videotaped interviews of victims and offenders, including sexual abuse victims for CAT office.
2. Customer Focus
  • Ensures all service requests and complaints are met with a professional, customer friendly and timely response. Participates in problem identification including symptoms, causes and effects.
  • Uses discretion in an appropriate manner in dealing with problems.
  • Ensures that Policing services are delivered with a quality customer service and cultural responsiveness focus.
3. Team Work
  • Works effectively as a member as a team or in an individual capacity.
  • Uses interpersonal skills effectively in-group or individual situations.
  • Uses oral communication effectively with colleagues, staff and external customers.
  • Uses written communication effectively to present and assist other customers to present written material including reports and correspondence when required.
  • Cooperates and works with other members of the team to achieve team goals.
  • Encourages and supports open, honest and constructive relationships with colleagues.
  • Ensures EEO policies and procedures are practiced at all times.
4. General Management
  • Maintains liaison and communication with persons and organisations impacting on their position.
  • Contributes to police objectives.
  • Ensures all work and procedures are completed within a timely manner.
  • Provides information in an appropriate and timely manner.
POSITION REQUIREMENTS
Competencies

Building Partnerships

Effective performers work co-operatively with others to build partnerships and achieve desired outcomes. They actively network, create and maintain relationships that inspire trust amongst all stakeholders in order to share information and co-ordinate action effectively.

Challenging for Continuous Improvement

Effective performers are flexible and responsive to the changing needs of the community and organisation. They constantly seek improvement to ensure effective and efficient service delivery. They demonstrate the ability to adapt to new situations and promote and encourage initiatives for personal and organisational improvement

Exercising Judgment

Effective performers seek out and make full use of all available information and experience to resolve a situation. They analyse the options and associated risks while considering possible solutions within time constraints. Once the analysis has been completed, they make sound decisions or recommendations.

Technical Skills

Demonstrates an in-depth knowledge of microsoft office suite and other computer applications

Demonstrates a broad range of customer service skills

Demonstrates a high standard of keyboard skills

Special Requirements

Be proficient in keyboard skills - partaking in a practical typing/data entry exercise at the time of interview, to be observed by selection panel.

Certification Requirements

Nice to Have - First Aid Certificate










NOTE

For selection purposes each of the above competencies will be considered in relation to the following:
1. Potential to perform in the position, given a reasonable period of time for familiarisation and/or training.
2. Personal attributes and temperament relevant to the position.
3. General health which will allow for the performance of all duties and functions of the position (a current PCT is an
indicator of general health).

Document last published on 22/10/2009
This Document was accessed on 22/10/2009 03:21 p.m.